Member management
Sign-ups, profiles, history and notes. Everything in one place.
Gym management made simple
Run your gym, not your software.
Memberships, payments, bookings, your member app and building access in one connected platform, built for modern UK gyms.
UK-built · Used by Performance Lab Grimsby · No lock-in
Everything in one place
One system. The whole gym.
GymFront runs the front desk, the back office, and the member experience from a single place.
Class booking & scheduling
Timetables, capacity, waitlists. Smart, simple, automated.
Payments & billing
Direct debit, cards and cash on one ledger. Get paid on time.
Reports & analytics
Revenue, retention, attendance. Data that drives growth.
Member app
Book, check in and stay engaged from any device.
Explore the member appAccess control
Doors, gates and turnstiles that follow membership and payment status, keeping compatible hardware you already own.
Explore access controlThe problem
Sound familiar?
Three browser tabs, a spreadsheet, and a paper sign-up sheet.
Failed direct debits you find out about a week later.
A members list that's slightly different in every system you check.
A door system that has never heard of your billing system.
Manually cancelling a fob every time someone freezes, cancels or stops paying.
We built GymFront because we were tired of watching gym owners do their own data entry.
Billing
Get paid, without chasing it.
One ledger for every way members pay. Failed payments retry themselves, and month-end is an export, not an evening.
- BACS Direct Debit, Stripe cards and cash, all on one ledger.
- Automatic retries with smart back-off on failed DDs.
- Month-end reconciliation as a single export.
Subscriptions · April 2026
Recurring payments
| Member | Status | Amount |
|---|---|---|
Sarah Wilkins Standard · BACS DD | Active | £42.00 |
James Hart Annual · Card | Active | £480.00 |
Aisha Rahman Standard · BACS DD | 3d late | £42.00 |
Luke Bryant Standard · BACS DD | Active | £42.00 |
Megan Patel Drop-in · Cash | Pending | £12.00 |
Access control
From signup to front door. One connected system.
Run secure, automated access without maintaining a second member list. GymFront connects membership and payment status to your doors, gates and turnstiles, giving members convenient entry while keeping your team in control.
Hardware compatibility, credential options and offline operation are confirmed during the site assessment.
Doors · Turnstiles · Speed gates · Internal zones · Reception scanners · Multi-site access
Keep the hardware that still works
Already have controllers, readers or turnstiles installed? We assess what's there and integrate compatible equipment wherever practical, rather than ripping everything out to start again.
A complete new installation
Starting fresh? We coordinate the lot: site survey, controllers, readers, locks, gates or turnstiles, installation, commissioning and connection to GymFront.
Access updates automatically
When a member joins, freezes, cancels or falls outside your payment rules, their access follows. No duplicate member lists, no manual changes in a separate door system.
Entry that suits the gym
QR, NFC tap or Apple Wallet pass alongside compatible cards, fobs and PIN readers. Set access rules by membership, time, entrance or location.
The front desk
Fast where it counts.
Sign a member up in three minutes. Take a class booking in two clicks. Check someone in with a QR scan. Your team gets a tool that helps them, and your members get their own app to book and check in themselves.
Members
Sign a member up
Card or BACS DD
3 min
Schedule
Take a class booking
Today's HIIT · 14 spaces
2 clicks
Check-in
Scan a member in
QR or pass code
1 scan
Plans
Spin up a new plan
Off-peak · Student · Drop-in
no spreadsheet
Reports & analytics
Log in once a day. Know everything.
MRR, active members, today’s check-ins, who’s in arrears, at a glance, on one screen. Open it with your morning coffee, close it before service starts.
Real screen · light & dark mode · try the toggle
Multi-location
Multiple locations. One system.
Link every site to a single GymFront account and manage them together. One login for the owner, the same tools at every front desk, and a system that already knows which location it’s standing in.
- Add and link locations under one account.
- Every site runs the same staff tools and check-in.
- Built for the second site, and the fifth.
Pillar 04 · Member app
Your gym, in their pocket.
Account, bookings and entry in a fast app branded to your gym, reading the same member record your staff manage. And a reason to open it every day: goals, streaks and live gym traffic that keep members training.
- Book and cancel classes properly, so spaces free up.
- Through the door by QR code, NFC tap or Apple Wallet pass, where the entrance supports it.
- Weekly visit goals, streaks and live “how busy is the gym” traffic.
- Apple Health, Health Connect and Garmin: opt-in, member-controlled.
Every screen
Built for the desk, the office, and the gym floor.
Run the front desk on a tablet. Pull reports on a laptop. Let members book and check in from their phone. One system, every screen.
- Staff app
- Member app
- QR check-in
app.gymfront.co.uk
Built by a gym owner
Built by a gym owner. Shaped by real gym operations.
GymFront wasn’t designed in a software office and pitched at gyms afterwards. Founder & CEO Daniel Gulsher is a gym owner and professional coach with over a decade in the industry, and the platform is shaped by what running a gym actually takes, day in, day out.
Performance Lab Grimsby uses GymFront in day-to-day gym operations and provides the practical feedback that helps shape the product around real staff and member needs.
Performance Lab Grimsby · Grimsby, UK
Daniel Gulsher
Founder & CEO · Gym owner · Coach
Discover the current membership, billing and access setup.
Plan data migration and hardware compatibility.
Configure and test GymFront alongside the incumbent system where needed.
Train staff and validate member journeys.
Cut over in controlled stages with a named point of contact.
What we can import depends on the quality and availability of data from your existing supplier. We confirm the scope during migration planning, before you commit.
Built for
The shape of your business, not its size.
01
Independent gyms.
One location, a small team, and not enough hours in the day.
02
Boutique studios.
CrossFit, yoga, PT, F45-style, with class-led memberships and a coach-owner running the business.
03
Growing operations.
Two, five, ten locations, with staff who need consistent tools and an owner who needs the numbers to add up.
If your gym sits between these, GymFront probably fits.
Pricing
Priced per location. Quoted honestly.
Software is priced per location, billed monthly. Access-control hardware, survey, installation and commissioning are quoted separately following a site assessment. Monthly billing, no minimum term.
FAQ
The questions you’re about to ask.
Where an answer depends on your site or your configuration, we say so, and confirm the specifics during the demo or site assessment.
Can I keep my existing door or turnstile hardware?
Often, that's the goal. We assess your existing controllers, readers and entrances, and integrate compatible equipment wherever practical. Where something can't be kept, we tell you before you commit. Compatibility is confirmed during a site assessment, not after you've signed.
What happens if the internet goes down?
It depends on the installation, so we won't give you a one-size-fits-all promise. Access installations are typically designed so entry decisions keep working locally during a connection loss. Exactly what continues to work offline at your site is confirmed during the site assessment.
How does a failed or late payment affect access?
That's your call, not ours. Access follows the payment rules you configure (grace periods, retries and warnings included) so one failed direct debit doesn't automatically lock a member out unless that's what you've chosen. When a member falls outside your rules, their access permissions update automatically.
Can different memberships access different areas or times?
Yes. Access rules can be set by membership, time, entrance or location, so an off-peak plan, a 24/7 tier or a staff-only area behaves the way you'd expect. The options available at a given door depend on the hardware installed there.
Can GymFront import members from my current system?
Yes. We export from your existing platform, import into GymFront, and validate the data with you before anything goes live. What can be imported depends on what your current supplier lets you export. We confirm the scope during migration planning rather than promising the moon.
Can systems run side-by-side during migration?
Where it makes sense, yes. We configure and test GymFront alongside your incumbent system, train your staff, and cut over in controlled stages with a named point of contact.
Where does our data live?
Your gym's data is kept separately from other gyms', hosted in the UK, and available to you as a complete export whenever you need it.
Do members get an app?
Yes, members use the GymFront member app for their account, bookings and entry. Your staff can still do everything on a member's behalf at the desk, so nobody is forced through a portal just to hand you money.
What does this cost?
Software is priced per location, billed monthly. Access-control hardware, survey and installation are quoted separately after a site assessment. We'll quote during the demo based on your actual setup. The pricing page explains how the quote is built.
What happens when something breaks at 7am?
You reach the team that builds the product: email and phone support during working hours, with an on-call rota for outages. A member stuck at the front door is treated as urgent, not as a ticket in a queue.
Are we locked in?
Monthly billing, no minimum term. Your data is yours: take a complete export and go whenever you like.
The next step
Book the demo.
See it on a 20-minute call. We’ll walk through your gym’s setup. Not a generic demo, not a deck, not a sales pitch.
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